Dialog 4223 Professional User Manual

?Cover Page GraphicPlace the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the

DescriptionDialog 4223 Professional10Lamp indicationsÔExtinguished lamp The function is not active.ÕÔSteady lightThe function is active or multiple re

InstallationDialog 4223 Professional1003 Use a screwdriver and press hard in the bottom of the hole, until you hear a weak sound.4 Install the stands

101Dialog 4223 ProfessionalInstallationInstall cardUse the DCM (Designation Card Manager) to make and print your own key panel designation cards. DCM

InstallationDialog 4223 Professional102Install pull-out leaf (optional)1 Remove the protective film from the guiding rails.2 Attach the guiding rails

103Dialog 4223 ProfessionalInstallationWall mountingThe phone can be wall mounted without using a special console. Useful for instance in conference r

InstallationDialog 4223 Professional104Placing the phoneDo not expose your phone to direct sunlight for long periods. Keep the phone away from excessi

105Dialog 4223 ProfessionalTroubleshootingTroubleshootingIf your phone is out of order, you can initiate a telephone selftest to check whether there i

GlossaryDialog 4223 Professional106GlossaryAdditional lines One or more additional extension numbers can be assigned to your phone, these are programm

107Dialog 4223 ProfessionalIndexIndexAAbsence information 58Accessories 90Extra handset 94Headset 91Key panel 90Option unit 95Pull-out leaf 94Account

IndexDialog 4223 Professional108GGeneral Deactivation 71Glossary 106Group Call-pick-up 66Group Do Not Disturb 68Group features 66Group Hunting 67Group

109Dialog 4223 ProfessionalIndexSSave external number 25Send Caller Identity Code at transfer 43Setting form for search profiles 57Settings 77Function

11Dialog 4223 ProfessionalDescriptionTones and signalsThe following different tones and signals are sent from the exchange to your phone. Tone charact

Ericsson is shaping the future of Mobile and Broadband Internet communications through its continuous technology leadership. Providing innovative solu

DescriptionDialog 4223 Professional12Ring signalsThree different ring signals inform you about the type of the incoming call. The signals shown in thi

13Dialog 4223 ProfessionalDescriptionDisplay informationThe display gives you feedback information such as time and date, traffic state and connected

DescriptionDialog 4223 Professional14Incoming callWhen you receive an incoming call, the middle row flashes the calling party´s extension number.If a

15Dialog 4223 ProfessionalDescriptionMenu Function keysThe menu Function keys are used to access different functions. Depending on which traffic state

DescriptionDialog 4223 Professional16Choice of language (optional)One of the following languages can be chosen to be used for the display information

17Dialog 4223 ProfessionalFree Seating (optional)Free Seating (optional)The Free Seating function is used for persons who have an office extension num

Incoming CallsDialog 4223 Professional18Incoming CallsAnswer callsA ring signal and a flashing lamp indicate an incoming call.On Line 1Normally you wi

19Dialog 4223 ProfessionalIncoming CallsOn another extensionYou can answer a call to a phone in another room:uz Call the ringing extension.Note: The d

EN/LZT 103 61 R2B © Ericsson Enterprise AB 2004

Incoming CallsDialog 4223 Professional20Answer a second call during an ongoing callIf your phone is preprogrammed with a Free on 2nd key, you can rece

21Dialog 4223 ProfessionalIncoming CallsDo Not Disturb, DNDWhen you activate DND, calls to your extension are not indicated. Outgoing calls can be mad

Outgoing CallsDialog 4223 Professional22Outgoing CallsMake callsHow to make internal and external calls:u Lift the handset and proceed depending on ca

23Dialog 4223 ProfessionalOutgoing CallsHandsfreeWith the handset on hook:z Dial the number.You are connected via the loudspeaker and the microphone.í

Outgoing CallsDialog 4223 Professional24Individual External LineTo make a call on a specific external line:*0* Dial.z# Dial the Individual External Li

25Dialog 4223 ProfessionalOutgoing CallsSave external numberWhen you make an external call, you can save the number in order to redial the same number

Outgoing CallsDialog 4223 Professional26When you receive a busy toneIf you call an extension and receive a busy tone, or get no answer, or all externa

27Dialog 4223 ProfessionalOutgoing CallsIf all external lines are busy (after dialing the digit or digits to get a line):6 Press.Notes:You can also pr

Outgoing CallsDialog 4223 Professional28Activate Call WaitingIf you urgently wish to contact a busy extension or external line, you can notify by a Ca

29Dialog 4223 ProfessionalOutgoing CallsIntrusion on a busy external lineYou can intrude on an ongoing call on a busy external line.*44*z Dial and ent

3Dialog 4223 ProfessionalTable of ContentsTable of ContentsWelcome ... 4Description ...

Outgoing CallsDialog 4223 Professional30Speed DialingCommon Speed Dialing numbersBy using common Speed Dialing numbers, you can make calls simply by p

31Dialog 4223 ProfessionalOutgoing CallsTo erase one programmed number:#51*( 0– 9) Dial and press the selected digit.Note: Finland, dial # 5 1 * ( 1 –

Outgoing CallsDialog 4223 Professional32Dial-by-name (optional)By use of the Integrated Telephone Directory you can search for a name, group, operator

33Dialog 4223 ProfessionalOutgoing CallsExample:To search for Bob Smith:7777 Press for S6 Press for M444 Press for IThe display shows:Find Press to fi

Outgoing CallsDialog 4223 Professional34AuthorityData privacyData privacy allows you to make a call without any disturbances, i.e. Intrusion. This fun

35Dialog 4223 ProfessionalOutgoing CallsAuthorization Code, common (optional)If you are assigned to use a common Authorization Code (1 to 7 digits) yo

Outgoing CallsDialog 4223 Professional36Authorization Code, individual (optional)If you are assigned to an individual Authorization Code (1 to 7 digit

37Dialog 4223 ProfessionalOutgoing CallsTo assign your own authority level to another phone:*75* Dial.z* Enter Authorization Code and press.Verificati

During CallsDialog 4223 Professional38During CallsGroup Listening (loudspeaking)This function lets other people in your room listen to your phone conv

39Dialog 4223 ProfessionalDuring CallsHandsfreeÂd Press and replace the handset.Handsfree conversation.í Press to end the call.From handsfree to hands

WelcomeDialog 4223 Professional4WelcomeWelcome to the user guide for the Dialog 4223 Professional system telephone in the Ericsson MD110 Communication

During CallsDialog 4223 Professional40Refer BackThe Line key lamp flashes for the call put on hold.Line 1ÖÔ Press to put third party on hold.First cal

41Dialog 4223 ProfessionalDuring CallsConferenceWith this procedure you can include up to seven parties in a conference. Only the conference leader (i

During CallsDialog 4223 Professional42On holdYou can temporarily put the ongoing call on hold. Calls put on hold can be resumed on your own or on anot

43Dialog 4223 ProfessionalDuring CallsSend Caller Identity Code at transferWhen transferring a call you can send the caller’s Identity Code or number

Call MeteringDialog 4223 Professional44Call MeteringCost informationCost information for your call can be shown in the local currency in the display.C

45Dialog 4223 ProfessionalCall MeteringCall DurationYou can measure the elapsed time of your call. The feature can be activated when your phone is rea

Call ForwardingDialog 4223 Professional46Call ForwardingDiversionIf you do not want to be disturbed or will be out of the office, you can have all cal

47Dialog 4223 ProfessionalCall ForwardingCancel Direct Diversion from your own extensionNote: Diversion can also be ordered and cancelled from the ans

Call ForwardingDialog 4223 Professional48Diversion when caller receives a busy tone*212# Dial to order.Note: Finland and Norway, dial * 6 7 #í Press.#

49Dialog 4223 ProfessionalCall ForwardingInternal Follow-meAll calls to your extension are diverted to another extension of your choice (within the pr

5Dialog 4223 ProfessionalWelcomeCopyrightAll rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmit

Call ForwardingDialog 4223 Professional50Cancel from your own extensionDiversion ÕÔ Press.Notes:Function key preprogrammed by your system administrato

51Dialog 4223 ProfessionalCall ForwardingExternal Follow-meIf external Follow-me is allowed you can have all calls to your extension diverted to an ex

Call ForwardingDialog 4223 Professional52Personal Number (optional)With this function you can be reached on your normal office phone number even if yo

53Dialog 4223 ProfessionalCall ForwardingTo cancel from your office phone#10# Dial.í Press.Note: If you have activated a profile via a Function key, y

Call ForwardingDialog 4223 Professional54To cancel from an external phoneThe external phone must be of push button type provided with pound key (#) an

55Dialog 4223 ProfessionalCall ForwardingImportant notes when designing your search profiles:• Avoid ring times longer than 45 seconds for your profil

Call ForwardingDialog 4223 Professional56Example:How to fill in your setting form for search profiles:Profile 1 In office* Examples: Desk, Cordless, M

57Dialog 4223 ProfessionalCall ForwardingSetting form for search profilesName:Department:Telep h o n e N o :Account:Profile 1 ...

Absence Information (optional)Dialog 4223 Professional58Absence Information (optional)Absence Information is used to inform callers why you are absent

59Dialog 4223 ProfessionalAbsence Information (optional)Cancel#23# Dial.í Press.The programmed information is erased.Order for another extension*230*

DescriptionDialog 4223 Professional6DescriptionDialog 4223 Professional phone1Display 3x40 characters. See section “Display information” on page 13.2

MessagesDialog 4223 Professional60MessagesManual Message Waiting (MMW)If the called extension does not answer you can initiate a message waiting indic

61Dialog 4223 ProfessionalMessagesCancel MMW at your own extension#31# Dial.í Press.Order MMW to another extension*31* Dial.z Dial the extension numbe

MessagesDialog 4223 Professional62Message Waiting (optional)If assigned this function and your phone is diverted to an interception computer, a Functi

63Dialog 4223 ProfessionalMessagesVoice Mail (optional)This integrated Voice Mail function allows you to leave a voice message to the caller when you

MessagesDialog 4223 Professional64To enter your mailboxFrom your office phone:z Dial the number to the Voice Mail system.Note: If a Function key is pr

65Dialog 4223 ProfessionalMessagesTo handle the mailboxRecorded information on the line tells you the number of new and stored messages. If you have t

Group FeaturesDialog 4223 Professional66Group FeaturesGroup Call-pick-upPeople working in a team can have their phones programmed by their system admi

67Dialog 4223 ProfessionalGroup FeaturesGroup HuntingAn internal Group Hunting number is a common directory number for a group of extensions. Calls to

Group FeaturesDialog 4223 Professional68To cancel the Diversion:#24* Dial.z Dial the number of the group that has been diverted.#í Press.Group Do Not

69Dialog 4223 ProfessionalOther Useful FeaturesOther Useful FeaturesAccount Code (optional)This function is used to charge a call to an account number

7Dialog 4223 ProfessionalDescription4CallbackFor indicating/activating Callback. See section “When you receive a busy tone” on page 26. The feature ca

Other Useful FeaturesDialog 4223 Professional70Immediate Speech ConnectionYou automatically answer a call without lifting the handset or pressing any

71Dialog 4223 ProfessionalOther Useful FeaturesGeneral DeactivationThe following features can be simultaneously cancelled:• Callback (all Callbacks ar

Other Useful FeaturesDialog 4223 Professional72Hot LineThis function is programmed by your system administrator.Delayed Hot LineWhen the handset of th

73Dialog 4223 ProfessionalOther Useful FeaturesData communicationYour phone can be used together with a PC as an integrated voice and data terminal. C

Other Useful FeaturesDialog 4223 Professional74Multiple Represented Directory NumberYour extension number can be programmed on a dedicated key on othe

75Dialog 4223 ProfessionalOther Useful FeaturesDISA = Direct Inward System Access (optional)If you are assigned to use this function and you are worki

Other Useful FeaturesDialog 4223 Professional76Name and Number Log (optional)With this function all unanswered calls to your phone will be logged. By

77Dialog 4223 ProfessionalSettingsSettingsProgramming of Function keysFrequently used functions and phone numbers can be programmed on the Function ke

SettingsDialog 4223 Professional78Note: To erase a programmed function, press the Clear key, instead of the phone number or function code, in the sequ

79Dialog 4223 ProfessionalSettingsFunctions and required dataFunction Function code or Associated numberMost commonFinland France SwedenCall pick up:

DescriptionDialog 4223 Professional813 Loudspeaker on/offa. To activate Group Listening. See section “During Calls” on page 38.b. To activate handsfre

SettingsDialog 4223 Professional80Functions that need to be programmed by your system administrator:*Function can be programmed by you.When the functi

81Dialog 4223 ProfessionalSettingsProgramming of ring signalsYou have 6 programmable ring signals on your phone. The different signals can be programm

SettingsDialog 4223 Professional82Programming of ring signal tone characterThere are 10 different programmable ring signal tone characters on your pho

83Dialog 4223 ProfessionalSettingsHandset and loudspeaker volumeUse the Volume keys to change the volume of the handset or loudspeaker during a call.

SettingsDialog 4223 Professional84Ring signal volumeUse the Volume keys to adjust the ring signal volume when the phone is idle or ringing. Adjusted v

85Dialog 4223 ProfessionalSettingsMelody RingingIf you want to replace the ring signal with personal melodies when your phone rings, you can program o

SettingsDialog 4223 Professional86Program a new melody, edit or delete a current melodyProgram Ô Press.Press the key for the requested type of call:If

87Dialog 4223 ProfessionalSettingsTo delete the current melody:í Press and hold until no notes are displayed.LineÖÔ Press the flashing Line key (Line

SettingsDialog 4223 Professional88To e nter notesIn melody mode, the key pad is used to enter notes, pauses, etc. A maximum of 40 notes can be program

89Dialog 4223 ProfessionalSettingsWhen the first 19 positions are entered, the display shows (only last entered 19 positions can be shown):When all th

9Dialog 4223 ProfessionalDescription20 Designation cardUse the DCM (Designation Card Manager) to make and print your own designation cards. DCM is inc

AccessoriesDialog 4223 Professional90AccessoriesKey panelYour phone can be equipped with additional key panels. Each key panel offers 17 additional ke

91Dialog 4223 ProfessionalAccessoriesHeadset (optional)How to install the headset, see section “Installation” on page 96. The following headset functi

AccessoriesDialog 4223 Professional92Headset with Group Listening (loudspeaking)Â Press to toggle between headset with or without Group Listening.When

93Dialog 4223 ProfessionalAccessoriesTo activate Headset Preset:ÍPress and hold for at least 4 seconds.A short acknowledgement tone signal is heard, a

AccessoriesDialog 4223 Professional94Extra handset (optional)The extra handset is used in parallel with the ordinary handset allowing another person t

95Dialog 4223 ProfessionalAccessoriesOption unit (optional)The option unit DBY 420 01/1 is an optional accessory to be installed under your telephone

InstallationDialog 4223 Professional96InstallationInstall cablesYou can put the cable to the handset in the notch underneath the telephone. The cable

97Dialog 4223 ProfessionalInstallationInstall stands and adapt telephonePosition high Position lowTiltable displayAdjustable anglePress to fasten stan

InstallationDialog 4223 Professional98Install cardUse the DCM (Designation Card Manager) to make and print your own designation cards. DCM is included

99Dialog 4223 ProfessionalInstallationInstall key panels1 Attach the key panel unit.2 Press hard where the arrows are pointing, until you hear the “Cl